DIRECTORS' REPORT_ Dear Members, Your Directors are pleased to present their 53rd Annual Report together with the Audited Financial Statements for the year ended March 31, 2015. STATE OF COMPANY'S AFFAIRS: The Business Centre activity had a modest demand during FY 2014-15. Therefore, the Company earned an income of Rs. 9.80 lakhs as against Rs. 32.18 lakhs for FY 2013-14. National Insurance Company Ltd., the owner of the office premises has served notice for termination of the tenancy and currently the matter is sub judice. Observing the above facts, the business centre activity does not offer a promising future. LISTING: The Equity Shares of the Company are listed at the BSE Ltd. The Company has paid the Annual Listing Fees to the Stock Exchange, for the year 2015-16. EXTRACT OF ANNUAL RETURN: Details forming part of the extract of the Annual Return in Form MGT 9 is annexed hereto as "Annexure A". MEETINGS OF THE BOARD: During the year under review, 5 (Five) meetings of the Board of Directors were held, details of which are set out in the Corporate Governance Report which forms part of this Report. BOARD COMMITTEES: Detailed composition of the mandatory Board committees namely Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee, number of meetings held during the year under review and other related details are set out in the Corporate Governance Report which forms a part of this Report. There have been no situations where the Board has not accepted any recommendation of the Audit Committee. DIRECTORS' RESPONSIBILITY STATEMENT AS REQUIRED UNDER SECTION 134 OF THE COMPANIES ACT, 2013: The Board of Directors acknowledge the responsibility for ensuring compliance with the provisions of Section 134(3)(c) read with Section 134(5) of the Companies Act, 2013 As specifically required under Section 134 of the Companies Act, 2013, your Directors state that: a) in the preparation of the annual accounts for the financial year ended March 31, 2015, the applicable accounting standards had been followed and there were no material departures; b) the directors had selected such accounting policies and applied them consistently and made judgements and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at the end of the financial year as at March 31, 2015 and of the profit and loss of the company for that period; c) the directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of this Act for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities; d) the directors had prepared the annual accounts on a going concern basis; e) the directors, had laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively. f) the directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively. STATEMENT ON DECLARATION BY INDEPENDENT DIRECTORS OF THE COMPANY UNDER SECTION 149(6) OF THE COMPANIES ACT, 2013: The Company has received declarations as required under Section 149(7) of the Companies Act, 2013 from all its independent directors stating that they meet the criteria of independence pursuant to Section 149(6) of the Companies Act, 2013, namely; Mr. H.C. Dalal, Ms. Shruti Joshi, Mr. Prem Kapil and Mr. Vimal Kejriwal. The Board has in the Board Meeting held on May 28, 2015 confirmed that in its opinion the independent directors of the Company possess the appropriate balance of skills, experience and knowledge as set out in Section 149(6) of the Act. PECUNIARY RELATIONSHIP OR TRANSACTIONS OF THE NON-EXECUTIVE DIRECTORS AND DISCLOSURES ON THE REMUNERATION OF THE DIRECTORS: All pecuniary relationships or transactions of the non-executive Directors vis-a-vis the Company, along with criteria for such payments and disclosures on the remuneration of the Directors along with their shareholding are disclosed in Corporate Governance Report and Form MGT-9 which forms part of this Report. NOMINATION & REMUNERATION POLICY: The Company's policy on Directors' appointment and remuneration, including criteria for determining qualifications, positive attributes, independence of a director and other matters provided under Section 178 (3) is enclosed with this Report as " Annexure B". PARTICULARS OF LOANS, GUARANTEES OR INVESTMENTS: The Company neither taken any loans, nor provided any guarantee under Section 186 of the Companies Act, 2013. Details of investments made during the year are stated in the notes to Financial Statements. RELATED PARTY TRANSACTIONS: All related party transactions that were entered into during the financial year were on an arm's length basis and were in the ordinary course of business. The Company has formulated a policy on related party transactions. This policy as approved by the Board is uploaded on the Company's website on the below link: <http://www.fgpltd.in/RelatedPartyTransactionsPolicy.pdf> TRANSFER TO RESERVES: The Company has not transferred any sum to General Reserve in view of low profits made during the year ended March 31, 2015. DIVIDEND: In view of the loss, the Directors regret their inability to recommend dividend. MATERIAL CHANGES AND COMMITMENTS, IF ANY AFFECTING THE FINANCIAL POSITION OF THE COMPANY: There are no material changes and commitments, affecting the financial position of the Company which have occurred between the end of the financial year on March 31, 2015 to which the financial statements relate and the date of this report. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO The information to be furnished under Section 134(3)(m) of the Companies Act, 2013 read with Rule 8(3) of the Companies (Accounts) Rules, 2014. Conservation of Energy: The Company is engaged in the Business Centre activity under which its operations do not account for substantial energy consumption. However, the Company has taken all necessary steps to conserve energy. The management has ensured that all these measures are complied with. Technology Absorption: The provisions relating to technology absorption are not applicable to the Company. Foreign Exchange Earnings : Rs. NIL Foreign Exchange Outgo : Rs. NIL RISK MANAGEMENT: The Company has laid down a well defined risk management mechanism covering the risk mapping and trend analysis of both business and non-business risks, risk exposure, potential impact and risk mitigation process. The Board periodically reviews the risks and suggests steps to be taken to manage/ mitigate the same through a properly defined framework. In line with the new regulatory requirements, the Company has formally framed a Risk Management Policy to identify and assess the key risks areas, monitor and report compliance and effectiveness of the policy and procedure. A Risk Management Committee under the Chairmanship of Mr. H. C. Dalal has also been constituted to oversee the risk management process in the company. CORPORATE SOCIAL RESPONSIBILITY: The Company doesn't fall under the companies required to constitute the Corporate Social Responsibility (CSR) Committee as per Section 135 of the Companies Act, 2013. Therefore, the Company has neither constituted CSR Committee nor has it developed or implemented any Policy on Corporate Social Responsibility. CHANGES IN DIRECTOR AND KEY MANAGERIAL PERSONNEL: Mr. H. N. Singh Rajpoot (DIN: 00080836), non-executive non-independent Director retires by rotation and being eligible offers himself for re-appointment at the ensuing Annual General Meeting. During the year under review, Ms. Shruti Joshi was appointed as an Additional Director on May 23, 2014 and Mr. Prem Kapil was appointed as an Additional director on August 12, 2014. Also, following directors were designated as independent directors on the date of last AGM held on September 30, 2014 for a term of five years with effect from September 30, 2014: 1. Mr. H.C. Dalal (DIN: 00206232) 2. Ms. Shruti Joshi (DIN: 05277759) 3. Mr. Prem Kapil (DIN: 06921601) 4. Mr. Vimal Kejriwal (DIN: 00026981) Further, the Company has, pursuant to the provisions of Section 203 of the Companies Act, 2013, appointed Ms. Aayushi Mulasi as the Company Secretary of the Company w.e.f. November 11, 2014. Further on the recommendation of Nomination and Remuneration Committee, Mr. Kishore Shete, Wholetime Director was re-appointed as the Whole-time Director for a period of two (2) years with effect from April 1, 2015 to March 31, 2017. SUBSIDIARY COMPANIES: There were no companies which have become or ceased to be its subsidiaries, joint ventures or associate companies during the year. DEPOSITS: The Company has not accepted Deposits under Chapter V of the Companies Act, 2013. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNALS IMPACTING THE GOING CONCERN STATUS: Presently, there are no significant and material orders passed by the Regulators or Courts or Tribunals impacting the going concern status and company's operations. The Company has received eviction notices from the National Insurance Company Limited (NIC), owner of Commercial Union House, property occupied by the Company as its registered office. Presently, the status of matter is dormant since February 2015. CHANGE IN THE NATURE OF BUSINESS: The Company has been engaged in the business of providing Business Centre. During the year under review, there was no change in the nature of the business. INTERNAL FINANCIAL CONTROL: Details in respect of adequacy of internal financial controls with reference to the Financial Statements are stated in Management Discussion and Analysis which forms part of this Report. WHISTLE BLOWER POLICY/ VIGIL MECHANISM: The Audit Committee's terms of reference inter alia include vigil mechanism which also incorporates a Whistle Blower Policy in terms of Section 177 (10) of the Companies Act, 2013 and Clause 49 of the Listing Agreement. The Company has adopted Whistle Blower policy in the meeting of Board of Directors held on August 12, 2014. The Whistle Blower mechanism provides for Directors and employees to report concerns about unethical behavior, actual or suspected fraud or violation of Company's Code of Governance and Ethics. The Policy is uploaded on the website of the Company on the link below: <http://www.fgpltd.in/WhistleBlowerPolicy.pdf> FAMILIARIZATION PROGRAMME FOR INDEPENDENT DIRECTORS: Pursuant to the Code of Conduct for Independent Directors specified under the Act and Clause 49(II)(B)(7) of the Listing Agreement entered into with the Bombay Stock Exchange, the Company has familiarized its independent directors on their roles, rights, responsibilities in the Company, nature of the industry in which company operates, business model of the company, etc. A note on the familiarization programme adopted by the Company has been uploaded on the Company's website on the link below: <http://www.fgpltd.in> FamiliarizationProgrammeForIndependentDirectors.pdf FORMAL ANNUAL PERFORMANCE EVALUATION: The Company, pursuant to the requirement of Section 134(3) (p) read with Rule 8(4) of the Companies (Accounts) Rules, 2014 has carried out the formal annual evaluation of the performance of the Board, committees of the Board, i.e. Audit Committee, Nomination and Remuneration Committee and Stakeholders Relationship Committee and the directors individually. The said evaluation was based on the parameters stated in the Policy on Appointment, Training, Evaluation and Remuneration of the Directors, Key Managerial Personnel and Senior Managerial Personnel laid down by the Nomination & Remuneration Committee and adopted by the Board of Directors of the Company. INTER SE RELATIONSHIPS BETWEEN THE DIRECTORS: There are no relationships between the Directors inter se. MANAGEMENT DISCUSSION AND ANALYSIS: Management Discussion and Analysis in compliance with Part VIII(D) of Clause 49 of the Listing Agreement forms a part of this Report as "Annexure - C". AUDITORS: Statutory Auditors: M/s. V.S.Somani & Co., Chartered Accountants, the Auditors of the Company who retire at the ensuing Annual General Meeting of the Company, being eligible for re-appointment, offer themselves for re-appointment. They have confirmed their eligibility under Section 141 of the Companies Act, 2013 and the Rules framed thereunder for re-appointment as Statutory Auditors of the Company, therefore it is proposed to appoint M/s. V.S. Somani & Co., Chartered Accountants as Statutory Auditors of the Company from the conclusion of the forthcoming AGM till the conclusion of next AGM. Secretarial Auditors: Pursuant to the provisions of Section 204 of the Companies Act, 2013 and the Companies (Appointment and remuneration of Managerial Personnel) Rules, 2014, the Board has appointed M/s. Parikh Parekh & Associates, Company Secretaries in Practice to undertake the Secretarial Audit of the Company. The Report of the Secretarial Audit is annexed to this Report in Form MR-3 as "Annexure-D" in compliance with the provisions of Section 134(3) of Companies Act, 2013. Internal Auditors: The Board has appointed M/s. Vivek M. Tamhane & Co., Chartered Accountants as the Internal Auditors for the financial year 2014-15 under Section 138 of the Companies Act, 2013 and they have completed the internal audit in line with the scope laid down by the Audit Committee for the financial year 2014-15. Further, the Board has re-appointed M/s. Vivek M. Tamhane & Co. as Internal Auditors of the Company for the financial year 2015-16. CORPORATE GOVERNANCE: A report on Corporate Governance along with a certificate from the Auditors of the Company regarding the compliance of conditions of Corporate Governance as stipulated under Clause 49 of the Listing Agreement, forms part of this Report. EXPLANATION AND COMMENTS ON AUDITOR'S AND SECRETARIAL AUDIT REPORT: There is no qualification, disclaimer, reservation or adverse remark made by the Statutory Auditors in Auditors' Report. Further, there is no qualification, disclaimer, reservation or adverse remark made by the Company Secretary in practice in Secretarial Audit Report. PARTICULARS OF EMPLOYEES PURSUANT TO SECTION 197 READ WITH RULE 5 OF THE COMPANIES (APPOINTMENT AND REMUNERATION OF MANAGERIAL PERSONNEL) RULES, 2014: The Company does not have any employee whose particulars are required to be given pursuant to the provisions of Section 197 read with Rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014. DISCLOSURE UNDER SEXUAL HARASSMENT OF WOMEN AT THE WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) RULES, 2014: As per the requirement of The Sexual Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 2013 ('Act') and Rules made thereunder, the Company has constituted Internal Complaints Committee (ICC). The said Committee is guided by a Policy on Prevention of Sexual Harassment of Women at Workplace adopted by the company. During the year 2014-15, the Company has not received any complaint with allegations of sexual harassment. MATERIAL TRANSACTIONS WITH RELATED PARTIES: The Company has not entered into any transaction with related parties during the year under review which requires reporting in Form AOC - 2 in terms of the Companies Act, 2013 read with Companies (Accounts) Rules, 2014. APPRECIATION: The Board of Directors place on record its appreciation towards all its employees for their services rendered and the shareholders for their constant support and for the faith reposed by them in the Company. For and on behalf of the Board H.N. Singh Rajpoot Chairman Place : Mumbai date : May 28, 2015 |