DIRECTORS' REPORT TO SHAREHOLDERS Dear Shareholders, Your Directors have pleasure in presenting their Report on the business and operations of your Company along with the Audited Accounts of the company for the year ended 31st March 2015. OPERATIONS: During the year, the Company produced 28,955 MT and sold 29,084 MT of Sponge Iron compared to previous year's productionof28,703 MT and sales of 29,566 MT. The company produced 12,151 MT and sold 12,109 MT of Pig Iron as compared to last year's production of 11,664 MT and sales of 11,668 MT. DIVIDEND: Your Directors have pleasure in recommending for approval of the members at the ensuing Annual General Meeting a Dividend of 7% (Seven percent) per share i.e. Rs. 0.70 (Previous year Rs. 0.60) per equity share of face value of Rs. 10 each for the year ended 31st March, 2015. The dividend ifapproved by the shareholders will be paid to those members whose name appears on the Register of Members on the record date. The total outgo on account of Dividend (ex-taxes) will be Rs. 79.80 Lac compared to previous year figure of Rs. 51.31 Lac. CLOSURE OF MEMBERS AND SHARE TRANSFER BOOKS: The Register of Members and Share Transfer Books of the Company will be closed with effect from 25th September, 2015to 28th September, 2015 (both days inclusive). TRANSFERTO RESERVES: The Company did not transfer any amount to General Reserve during the year. SHARE CAPITAL: The Authorized Share Capital of the Company is Rs. 12,00,00,000/- (Rupees Twelve Crores only) divided into 1,20,00,000 Equity Shares of Rs.10/- each. As on March 31,2015the paid-up share capital of the Company is Rs. 11,40,00,000 (Rupees Eleven Crores and Forty Lacs only) divided into 1,14,00,000 Equity Shares of Rs. 10/- each. During the year your Company has not issued any equity shares. DEPOSITS: Your Company has not accepted any deposits within the meaning of Section 73 of the Companies Act, 2013 and as such, no amount of principal or interest was outstanding as at March 31,2015. DIRECTORS: In accordance with the provisions of the Companies Act, 2013and the Articles of Association of the Company, Mrs. Sunita Dalmia (DIN- 00605973), Non-Executive Promoter Director is liable to retire by rotation at the ensuing AGM. Being eligible, she has offered herself for re-appointment. Necessary resolutions for the reappointment of Mrs. Sunita Dalmia (DIN- 00605973) have been included in the notice convening the ensuing AGM. She has confirmed that she is not disqualified from being appointed as Director in terms of Section 164 of the Companies Act, 2013. Your Directors recommend her re-appointment. BOARD EVALUATION: Pursuant to the provisions of Section 134 (3) (p) of the Companies Act, 2013 and Clause 49 of the Listing Agreement, a structured questionnaire was prepared after taking into consideration of the various aspects of the Board's functioning, composition of the Board and its Committees, culture, execution and performance of specific duties, obligations and governance. The performance evaluation of the independent Directors was completed. The performance evaluation of the Chairman and the non-independent Directors was carried out by the independent Directors. The Board of Directors expressed their satisfaction with the evaluation process. DETAILS OF LOANS, GUARANTEES OR INVESTMENTS BY COMPANY: The Company has not given any loans or guarantees covered under the provisions of Section 186 of the Companies Act, 2013. AUDITORS REPORT& AUDITORS' OBSERVATION: There is no audit qualification in the Company's financial statements. The company continues to adopt practices to ensure best practice as per Indian Accounting Standards. The Notes on Accounts referred to in the Auditors' Report enclosed are self-explanatory and do not call for any further comments. STATUTORY AUDIT: M/s Rustagi & Co., Chartered Accountants (Reg. No.301094E), the statutory auditors of the Company, were appointed as Statutory Auditors for 3 years at the Twenty Third Annual General Meeting of the Company held on 27.09.2014. The Board recommends the ratification by the shareholders of their re-appointment as Statutory Auditors of the Company for the year 2015-16. SECRETARIAL AUDIT: Pursuant to provisions of section 204 of the Companies Act, 2013 and The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 Secretarial Audit has been carried out by L.N.Panda & Associates, Rourkela a firm of Company Secretaries in practice. The Secretarial Audit Report is annexed herewith as "Annexure I". The Secretarial Audit Report does not contain any qualification, reservation or adverse remarks. COST AUDIT: The Cost Audit Report for the Financial Year 2013-14 was filed with Ministry of Company Affairs. AUDIT COMMITTEE RECOMMENDATION: During the year all the recommendations of the Audit Committee were accepted by the Board. The composition of the Audit Committee is as described in the Corporate Governance Report. LISTING: The shares of the Company are listed at Bombay Stock Exchange and at the Calcutta Stock Exchange Limited. The Scrip Code at BSE is 518075 and at CSE is 13054. The respective listing fees for the above Stock Exchanges up to the year 2015-16 have been paid. RECONCILIATION OF SHARE CAPITAL: As directed by Securities Exchange Board of India (SEBI), Reconciliation of Share Capital is being carried out quarterly by a practicing Company Secretary. The findings of the Reconciliation of Share Capital were satisfactory. DIRECTOR'S RESPONSIBILITY STATEMENT: Pursuant to section 134 (3) (c) of the Companies Act, 2013 the Board of Directors of the Company confirm that; (i) in the preparation of annual accounts, the applicable Accounting Standards as specified by the Institute of Chartered Accountants of India have been followed and that there has been no material departures from the same; (ii) the Directors have selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the company at the end of the financial year and of the profit or loss of the company for that period. (iii) the Directors have taken proper and sufficient care, to the best of their for the maintenance of adequate accounting records in accordance with the provision of the Companies Act 1956 for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities; and (iv) the annual accounts have been prepared on going concern basis. SUBSEQUENT EVENTS: There are no material changes and commitments affecting the financial position of the company which have occurred between March 31,2015and the date of the report. NUMBEROF BOARD MEETINGS DURING FY 2014-15: During the FY 2014-15 the number of meeting of Board of Directors of the Company comes to 4 (Four). The details of the number of meetings of the Board held during the financial year forms part of the Corporate Governance Report. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO: The prescribed details as required Section 134 (3)(m) of the Companies Act, 2013 read with Rule 8(3) of the Companies (Accounts) Rules, 2014 are set out in Annexure 'A' forming part of this report. DECLARATION OF INDEPENDENCE: The Company has received Declaration of Independence from Mr. S.N.Kabra (DIN- 00556947), Mr. R.P.Agarwal (DIN- 02390381), the Independent Directors of the Company as per sub-section (6) of Section 149 of the Companies Act, 2013. The declarations are annexed to the Report as Annexure 11. REMUNERATION & NOMINATION POLICY: The Board of Directors has framed a policy which lays down a framework in relation to remuneration of Directors, Key Managerial Personnel and senior Management of the Company. This policy also lays down criteria for selection and appointment of Board Members. The detail of the policy is explained in the Corporate Governance Report. RELATED PARTY TRASACTION: All related party transactions that were entered into during the financial year were on arm's length basis and were in the ordinary course of the business. There are no materially significant related party transactions made by the company with Promoters, Key Managerial Personnel or other designated persons which may have potential conflict with interest of the Company at large. VIGIL MECHANISM POLICY: The Company has a vigil mechanism named Fraud and Risk Management Policy to deal with instance of fraud and mismanagement, if any. In staying true to our values of Strength, Performance and Passion and in line with our vision of being one of the most respected companies, the Company is committed to the high standards of Corporate Governance and stakeholder responsibility. The Company has a Fraud Risk and Management Policy to deal with instances of fraud and mismanagement, if any. The FRM Policy ensures that strict confidentiality is maintained whilst dealing with concerns and also that no discrimination will be meted out to any person for a genuinely raised concern. A high level Committee has been constituted which looks into the complaints raised. The Committee reports to the Audit Committee and the Board. WHISTLE BLOWER POLICY: The Company has a "Whistle Blower Policy" to report genuine concerns or grievances. The Whistle Blower Policy has been posted on the website of the Company. PREVENTION OF INSIDERTRADING: The Company has adopted a Code of Conduct for Prevention of Insider Trading with a view to regulate trading in securities by the Directors and designated employees of the Company. The Code requires pre-clearance for dealing in the Company's shares and prohibits the purchase or sale of Company shares by the Directors and the designated employees while in possession of unpublished price sensitive information in relation to the Company and during the period when the Trading Window is closed. The Board is responsible for implementation of the Code. All Board Directors and the designated employees have confirmed compliance with the Code. MANAGERIAL REMUNERATION: Executive Directors are paid remuneration by way of salary, commission, perquisites and retirement benefits as recommended by the Nomination and Remuneration Committee and approved by the Board and shareholders of the Company. Key Managerial Personnel and senior Management Personnel are paid remuneration by way of salary (comprising fixed components and variable component). Remuneration to Directors, Key Managerial personnel involves a balance between fixed and incentive pay reflecting short and long term performance objectives appropriate to the working of the Company and its goals. The Company does not have any Stock Option Scheme. No severance pay is payable on termination of appointment. BUSINESS RISK MANAGEMENT: Pursuant to section 134 (3) (n) of the Companies Act, 2013& Clause 49 of the listing agreement, the company has constituted a business risk management committee. The details of the committee and its terms of reference are set out in the corporate governance report forming part of the Boards report. At present the company has not identified any element of risk which may threaten the existence of the company. REGARDING KEY MANAGERIAL PERSONNEL: During the year the Company has appointed/designated the following as the Key Managerial Personnel of the Company: Mr. Y.K.Dalmia, Chairman Mr. Gagan Goyal, Executive Director Mr. M.K.Hati, ChiefFinancial Officer Mr. A.N.Khatua, Company Secretary EXTRACTS OF ANNUAL RETURN IN MGT- 9: The details forming part of the extract of the Annual Return for the year ended on 31.03.2015 in Form MGT-9, as required under Section 92 of the Companies Act, 2013, is included in this Report as Annexure- 11I and forms an integral part of this Report. CORPORATE GOVERNANCE AND MANAGEMENT DISCUSSION& ANALYSIS REPORTS: The Corporate Governance and Management Discussion & Analysis Report, which form an integral part of this Report, are set out as separate Annexures as mentioned below, together with the Certificate from the auditors of the Company regarding compliance with the requirements of Corporate Governance as stipulated in Clause 49 of the Listing Agreement. Pursuant to Clause 49 of the Listing Agreement with Stock Exchanges, the following form part of this Annual Report: (i) Report on Corporate Governance - (Annexure 'B'); (11) Management Discussion & Analysis Report - (Annexure 'C'). ACKNOWLEDGEMENT AND APPRECIATION: Your Directors place on record their appreciation of the continued support, cooperation and assistance from our shareholders, customers, suppliers, employees and other business associates including various agencies of the Central and State Governments and Bankers. On behalf of the Board of Directors Y. K. Dalmia Chairman Place: Barpali Date: 08.08.2015 |