DIRECTORS' REPORT AND MANAGEMENT DISCUSSION AND ANALYSIS FOR THE FINANCIAL YEAR 2014-2015 To, The Members, DECO MICA LIMITED CIN: L20299GJ1988PLC010807 Your directors have pleasure in presenting their 26th Annual Report on the business and operations of the company together with the Audited Statement of Accounts for the year ended 31st March, 2015 State of Company's Affairs and Future Outlook: The income of the company during the year was Rs. 4589.53 lacs in comparison of Rs. 4373.98 lacs in the previous year. The profitability of the Company from operational activities has increased by Rs. 215.55 lacs during the Financial Year 2014-2015. Dividend: To conserve the present profit no Dividend is recommended by the Board for the Financial Year ended on 31st March, 2015. Amounts Transferred to Reserves: No amount is transferred to General Reserve due to none recommendation of Dividend and Loss. Extract of Annual Return: The extract of Annual Return, in format MGT -9, for the Financial Year 2014-15 has been enclosed with this report as Annexure -1 Particulars of Loan, Guarantees and Investments under Section 186: During the financial year 2014-15, the Company has not given any loan to any other Company including Associate Concern. The investment in other securities is within the authority given to the Board by the shareholders under Section 372A of the Companies Act, 1956/Section 186 of the Companies Act, 2013. Particulars of Contracts or Arrangements with Related Parties: All the transactions are at Arm's length. Remuneration paid to the Working Directors i.e. Managing Directors& Executive Directors is in respect of their time involvement in development of Company. Other transactions are in the form of purchase/sale at current market price and are at arm's length. The dividend/Profit earned from this associate are tax free in the hands of Company. Explanation to Auditor's Remarks: The remarks made by the Auditors in their Report have been suitably dealt with in the schedules and notes and therefore, do not call for any further clarification. Conservation of Energy, Technology, Absorption, Foreign Exchange Earnings and Outgo: The details of Energy, Technology, Absorption, Foreign Exchange Earnings and Outgo are as under: A) Conservation of energy : The Company continues its endeavor to improve energy conservation and utilization. Some of the steps taken by the Company for energy conservation during the financial year 201415 at its manufacturing locations are outlined below. The Company has made a capital investment of approximately 43 Lacs on the energy saving devices during the financial year 2014-15 Technology Absorption : (1) the efforts made towards technology absorption: Indigenously developed technologies for the improvement of production in the factory were adopted and required modifications and innovations were done on continuous basis. (2) the benefits derived like product improvement, cost reduction, product development or import substitution: The innovations made by the Company has provided better results in quality and production and also reducing the involvement of manual workers without increasing the overall cost of production and maintenance. (3) in case of imported technologies( imported during last three years reckoned from the beginning of the financial year) (a) The details of technology imported: Nil (b) The year of import: Nil (c) Whether the technology been fully absorbed: Not applicable (d) If not fully absorbed, areas where absorption has not taken place and the reasons therefor: Not applicable. (4) The expenditure incurred on Research and Development: The Company subscribes to Tea Research Associations, which does R & D work for its tea industries and their expert advice is also being obtained through visits by their Advisory Officers to the garden from time to time. C. Foreign Exchange earnings and outgo: Earnings in foreign exchange : NIL Expenditure in Foreign Exchange : Rs. 332003/-Risk Management Policy: The Company has developed a very comprehensive risk management policy and the same is reviewed by the Audit Committee at periodical intervals, which in turn, informs the Board about the risk assessment and minimization procedures adopted by the management. Suggestions or guidance given by the audit committee members are immediately implemented. At the corporate level major risks are reviewed by the Managing Directors and directions in this regard are issued accordingly. Re-Appointment of Directors: As per the Provision of the Companies Act, 2013 and Article of Association of the Company Shri Vijaykumar Agarwal (DIN: 01869337) retires in ensuing Annual General Meeting and being eligible seeks Re-Appointment. The Board recommends their Re-Appointment. Shri Vijaykumar Agrawal is a Commerce Graduate with over 30 years of experience in his field of business. Comparison of Remuneration to Directors and employees: There is no increase in the remuneration payable to Directors in Comparison to 8% increase in the salary of employee. The Salary rise is based on the inflation data. The previous year increase in salary of Director is after two years. As such the rise in the salary is at par with other employee of the Company. The Performance of the Company has been affected by Global recession and economic slowdown in the Indian economy. In comparison to the Remuneration of Directors and other employees is as under: 1) Median of Directors remuneration:- 2) Median of employees remuneration:- Details of significant & material orders passed by the regulators or courts or tribunal: No order has been passed by the Court/Tribunal during the financial year 2014-2015. Deposits (As per the Definition Section 2(31) of the Companies Act, 2013) The following details of deposits, covered under Chapter V of the act: I. Deposits Accepted during the year: NIL II. Remained unpaid or unclaimed as at the end of the year: NIL III. Whether there has been any default in repayment of deposits or payment of interest thereon during the year and if so, number of such cases and the total amount involved- a. At the beginning of the year: N.A. b. Maximum during the year: N.A. c. At the end of the year: N.A. IV. The details of deposits which are not in compliance with the requirements of Chapter: There is no such Deposit held by the Company. Receipt of any commission by Managing Director / Whole Time Director from a Company or for receipt of commission / remuneration from it Holding or subsidiary: Company is not paying any commission to it's director Declaration by Independent Director: The Company has received declaration from all the Independent Directors under the Companies Act, 2013 and rules made there under. Secretarial Audit Report: Secretarial Audit Report in prescribed format Form MR-3 given by a Practicing Company Secretary Dilip N. Motwani is annexed with the Board Report as. Annexure - 2 Corporate Social Responsibility (CSR) Policy: The Company is not falling within the criteria of Section 135 of the Companies Act, 2013 and hence the Company is not required to form CSR committee. Audit Committee: As on 31st March 2015, the Audit Committee comprises of three Directors, out of which two are Independent Directors. Shri Harishku mar Dhanjibhai Joshi(DIN: 01871634) Independent Director is the Chairman of the Committee. The functions of the Audit Committee of the Company include the following: • Oversight of the Company's financial reporting process and the disclosure of its financial information to ensure that the financial statement is correct, sufficient and credible. • Recommending to the Board, the appointment re-appointment, if required the replacement or removal of the statutory auditor and fixation of the audit fees. • Approval of payment to the statutory auditor for any other services rendered by the statutory auditors. • Reviewing, with the management , the annual financial statement before submission to the Board for approval, with particular references to : - Matters required to be included in the Directors Responsibility Statement to be included in the Board's report in terms of Section 134 of the Companies Act, 2013.. - Changes, if any, in accounting policies and practices and reason for the same. - Major accounting entries involving estimates based on the exercise of judgment by management. - Significant adjustment made in the financial statements arising out of audit findings. - Compliance with listing and other legal requirements relating to financial statements. • Disclosure of any related party transactions. • Qualification in the audit report. • Reviewing with the management, performance of statutory and internal auditors, and adequacy of the internal control system. • Reviewing the adequacy of internal audit plan. • Discussion with internal auditors on any significant findings and follow up thereof. • Reviewing the findings of any internal investigation by the internal auditors into matters where there is suspected fraud or irregularity or a failure of internal control systems of a material nature and reporting the matter to the Board. • Discussion with statutory auditors before the audit commences, about the nature and scope of audit as well as post audit discussion to ascertain any area of concern. • To look into the reasons for substantial defaults in the payments to the depositors, shareholders (in case of non-payment of declared dividends) and creditors. • Reviewing the functioning of the Whistle Blower Mechanism. • Carrying out any other function as is mentioned in the terms of reference of the Audit Committee. The Audit Committee is empowered, pursuant to its terms of references, to: • Investigate any activity within its terms of reference and to seek any information it requires from any employee. • Obtain legal or other independent professional advice and to secure the attendance of outsiders with relevant experience and expertise, when considered necessary. The Company has systems and procedures in place to ensure that the Audit Committee mandatorily reviews: • Management discussion and analysis of financial condition and results of operations. • Statement of significant related party transactions (as defined by the Audit Committee), submitted by management. • Management letters/letters of internal control weaknesses issued by the statutory auditors. • Internal audit reports relating to internal control weaknesses. • The appointment, removal and terms of remuneration of the internal auditor. In addition, the Audit Committee of the Company also reviews the financial statements. The Audit Committee is also apprised on information with regard to related party transactions by being presented: • A statement in summary form of transactions with related parties in the ordinary course of business. • Details of material individual transactions with related parties which are not in the normal course of business. • Details of material individual transactions with related parties or others, which are not on an arm's length basis along with management's justification for the same. Statement Indicating the Manner in which Formal Annual Evaluation has been made by the Board of its own Performance, its Directors, and that of its Committees: During the year, the Board adopted a formal mechanism for evaluating its performance and as well as that of its Committees and individual Directors, including the Chairman of the Board. The exercise was carried out through a structured evaluation process covering various aspects of the Boards functioning such as composition of the Board & committees, experience & competencies, performance of specific duties & obligations, governance issues etc. Separate exercise was carried out to evaluate the performance of individual Directors including the Board Chairman who were evaluated on parameters such as attendance, contribution at the meetings and otherwise, independent judgement, safeguarding of minority shareholders interest etc. The evaluation of the Independent Directors was carried out by the entire Board and that of the Chairman and the Non-Independent Directors were carried out by the Independent Directors. The Directors were satisfied with the evaluation results, which reflected the overall engagement of the Board and its Committees with the Company. Nomination & Remuneration Committee Policy: The sitting fee paid to the non-executive directors, commission to independent director, and remuneration paid to the whole- time director is approved by the remuneration committee. Remuneration Committee consists of Shri Udaibhan Bansdev Tripathi (DIN: 02571149) and Shri Harishkumar Dhanjibhai Joshi (DIN: 01871634) both Independent Directors. Half- yearly Declaration A half - yearly/Quarterly Declaration of financial performance including summary of significant events in the last six months is currently not being send to each household of shareholders. However, the Company publishes its results in national and state level newspapers having wide circulation. The results are also posted on the website of the Company i.e. decomicaltd.com Disclosure on Establishment of a Vigil Mechanism: Fraud free corruption, free work culture has been core to the Company. In view of the potential risk of fraud and corruption due to rapid growth and geographical spread of operations, the Company has put an even greater emphasis to address this risk. To meet this objective, a comprehensive Fraud Risk Management (FRM) policy akin to vigil mechanism or the Whistle Blower Policy has been laid down by the Board of Directors. Disclosures under Sexual Harassment of Women at Workplace (Prevention, Prohibition & Redressal) Act, 2013: In accordance with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, Deco Mica Limited has modified the erstwhile policy for Prevention of Sexual Harassment at the Workplace and the Board of Directors have unanimously adopted the same w.e.f. July 23, 2014. Vide notification dated December 9, 2013; Ministry of Women and Child Development have introduced Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Rules, 2013. The earlier policy has been amended by incorporating the rules and procedures as mandated in the said notification. The revised policy shall be in effect from July 23, 2014. Company has Appointed Smt. Santoshdevi Vijaykumar Agrawal to redress the issues regarding Sexual Harassments at work place. Statutory Auditors: J.T. Shah & Co. Chartered Accountants retires as Statutory Auditors of the Company at the conclusion of the Annual General Meeting to be held for the Financial Year 2016-2017 and being eligible to offer themselves for reappointment. Cost Auditors: The Board of Directors has reappointed, subject to the approval of the Central Government, M/s Ajay Jaisingh & Associates, Cost Accountants as the Cost Auditors of the Company under the section 148 of the Companies Act, 2013 to audit the Cost Accounts of the Company for the Financial Year 201415. Directors Responsibility Statement: In accordance with the provisions of Section 134(5) of the Companies Act 2013, your directors confirm that: a) In the preparation of the annual accounts for the financial year ended 31st March, 2015, the applicable accounting standards had been followed along with proper explanation relating to material departures; b) The directors had selected such accounting policies and applied them consistently and made judgments and estimates that are reasonable and prudent so as to give a true and fair view of the state of affairs of the Company as at 31st March, 2015 and of the profit /loss of the Company for that period; c) The directors had taken proper and sufficient care for the maintenance of adequate accounting records in accordance with the provisions of the Companies Act 2013 for safeguarding the assets of the company and for preventing and detecting fraud and other irregularities; d) The directors had prepared the annual accounts on a going concern basis; e) The directors had devised proper systems to ensure compliance with the provisions of all applicable laws and that such systems were adequate and operating effectively. f) The directors had laid down internal financial controls to be followed by the company and that such internal financial controls are adequate and were operating effectively. Green initiatives: During fiscal 2011, we started a sustainability initiative with the aim of going green and minimizing our impact on the environment. Like the previous years, this year too, we are publishing only the statutory disclosures in the print version of the Annual Report. Additional information is available on our website, www.decomicaltd.com Electronic copies will be the Annual Report 2014-15 and Notice of the 26th Annual General Meeting are sent to all members whose email addresses are registered with the Company / Depository Participant(s). For members who have not registered their email addresses, physical copies of the Annual Report 2015 and the Notice will be sent in the permitted mode. Members requiring physical copies can send a request to the Company. The Company provides e-voting facility to all its members to enable them to cast their votes electronically on all resolutions set forth in the Notice. This is pursuant to Section 108 of the Companies Act, 2013 and Rule 20 of the Companies (Management and Administration) Amendment Rules, 2015. The instructions for e-voting are provided in the Notice. Acknowledgment The Directors express their sincere appreciation to the valued shareholders, bankers and clients for their support. For, Deco Mica Limited, Vijaykumar Agarwal (DIN: 01869337) Chairman & Managing Director Date: 27-05-2015 Place: Ahmedabad |